How it works

From signup to a running ERP,
in one afternoon

No consultants, no implementation projects. Here's the exact journey — and what the system quietly handles for you at every step.

The buying side
Supplier Purchase Order GRN Invoice Payment

Stock and weighted-average costs update the moment goods are received. Payables track themselves until the last rupee is paid.

The selling side
Quotation Sales Order Delivery Invoice Payment

Deliveries are stock-checked so you never oversell. Receivables and overdue flags keep customer balances honest.

Step by step

Your first day on Inventora

Six steps. Most businesses finish 1–3 before lunch.

1
Create your workspace

Sign up with your company name and email — your business gets its own secure, isolated workspace instantly. You're the Owner with full access. No credit card, no trial countdown.

~1 minuteData isolated per company
2
Set up warehouses & masters

Add your locations (even one is fine), then categories and units. Mark a default warehouse — it gets pre-selected on every new document so data entry stays fast.

Unlimited locationsCategories & units
3
Add items with opening stock

Create products with SKU, prices, GST rate and reorder level — and enter the stock you already hold, per warehouse, with its cost. The system posts it to the ledger as your opening balance. Barcodes and QR labels generate automatically.

Auto barcodesBatch & expiry readyOpening ledger entry
4
Buy: PO → receive → pay

Raise a purchase order — prices auto-fill and totals calculate live. When goods arrive, receive them (fully or partially): a GRN posts, stock goes up, and weighted-average cost recalculates. Generate the invoice in one click and record payments as you make them.

Partial GRNLive totals + GSTPayables tracked
5
Sell: quote → deliver → collect

Send a quotation (it never touches stock), convert it to a sales order in one click when approved, and deliver — the system checks availability first and blocks overselling. Invoice generates from the order; partial payments keep the balance honest.

Stock-checked deliveryQuote → SO in 1 clickReceivables live
6
Watch it all on the dashboard

Stock value, pending orders, low-stock alerts, receivables vs payables, sales trends — live from minute one. Seven reports answer the deeper questions, and everything exports to CSV for Excel.

Low-stock alertsP&L with GSTCSV everywhere
Behind the scenes

What the system quietly handles for you

You click buttons. Inventora keeps the books straight.

Immutable stock ledgerEvery movement recorded with type, cost and running balance — your audit-proof source of truth.
Weighted-average costingCosts recalculate on every receipt, so valuation and P&L stay accurate without spreadsheets.
Auto document numberingPO, GRN, SO, INV, TRF, ADJ — sequential, race-safe numbers per company. No duplicates, ever.
Alerts & audit trailLow-stock notifications fire on their own; every action logs who, when and from where.
When the team joins

Built to hand over, safely

Growing past one person? Roles keep everyone in their lane.

Give everyone a lane

9 roles — Warehouse Manager sees stock, Accountant sees money, Sales Executive sees customers. Nobody sees what they shouldn't.

Approvals where it matters

Stock adjustments from staff wait for a manager's sign-off before touching the ledger.

Accountability built in

The audit trail records every create, edit, delete and login — with user, timestamp and IP.

See it with your own stock.

Reading about it is one thing — add five items and raise a PO, and it clicks. Free for 1 user, forever.

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